Employment & Internships

Available Positions


Project and Office Assistant

Brief Position Description
The Project & Office Assistant for the Coalition for Juvenile Justice (CJJ) is responsible for providing ongoing project support for all staff, as well as the core operational functions of a dynamic national nonprofit. 

The Project & Office Assistant will take a proactive approach to the smooth operation of the office and provide general programmic support for conferences and special events, membership, communications, government relations, fundraising, and special projects.  Other duties may be assigned, as appropriate and needed.

This position reports to the Director of Operations, though will work closely with all CJJ staff. This hourly position ($16/hour) is part-time (approximately 16-20 hours per week) and is not eligible for benefits.  Additional hours may be requested/assigned during peak event planning times.  Flexible schedule; ideal for a current graduate-level student.

Major Areas of Responsibility
Core Support for Office Infrastructure (35%):

  • Managing the day-to-day operations of the office:
    1. Serve as the main point contact for communications with building management, subletters, IT and equipment technicians, and all outside vendors.
    2. Retrieve and distribute mail daily, including postal mail, email, and voicemail. Respond to inquiries directly as appropriate.
    3. Order supplies, in accordance with budget specifications, to support staff needs.
    4. Ensure office space is neat and ordely.
  • Assist with processing financial-related paperwork, as needed.
  • Orient new staff to office policies and procedures, including use of office space. 
  • Staff support with various CJJ member committees, as needed.


Core Support for Project Development and Conference/Meetings (25%):

  • Assist with all administrative processes and logistical planning for conferences/meetings (usually 4-6 per year), including:
    1. Provide customer service support for event registration.
    2. Coordinate travel, compensation, and reimbursement for consultants and attendees, as needed.
    3. Assist with production of conference materials, supply ordering, developing and printing materials, folder production, etc.
    4. On-site staff support at conference and meetings, as needed.  Available to work evenings/weekends 2-4 times a year. 
  • Assist with the proper documentation of projects.
  • Conduct research and provide support for ad hoc requests and special projects.


Core Support for Member Relations (25%):

  • Assist with all aspects of member recruitment and retention, including tracking, reporting, invoicing, communications, and marketing.
  • Assist in requests for information from CJJ members and use inputs to update files in a timely fashion.
  • Provide ongoing data entry to keep member files and data sources current.
  • Support additional development efforts, including researching potential funding sources. 


Core Support for Communications and Other Tasks (15%):

  • Edit correspondence, reports/publications, and presentations.
  • Bi-annual update of contact information for juvenile justice staffer in House/Senate offices. 
  • Provide editorial and tech support for the CJJ and Act4JJ websites.
  • Maintain listservs and various communications lists.
  • Provide technical/staff support on CJJ webinars.
  • Other substantive tasks may be assigned based on demonstrated abilities.


Qualifications

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity.
  • Experience and interest in internal and external communications, partnership development, and fundraising.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of membership/stakeholder service and response.
  • Forward looking thinker who actively seeks opportunities and proposes solutions.


Minimum Requirements

  • Bachelor’s degree required.
  • Minimum one year of experience providing administrative support, preferable in a non-profit organization.
  • Comfortable working with computer, phone, and other office and audio-visual technology; proficient in various social media platforms, Microsoft Office (Outlook, Word, Excel, Publisher, and Power Point), Adobe Acrobat, and Constant Contact.
  • Must have excellent interpersonal skills and be proficient in written and oral communications.
  • Working knowledge of computer and telephone networks and operations.
  • Ability to write and edit clearly, consistently, and eloquently on deadline.
  • Demonstrated ability to anticipate next steps, take initiative, exercise discretion, and apply sound judgment
  • Physical requirements of sitting/standing for various lengths of time, lifting print materials and other office supplies, bending, and filing.


To Apply
Please send a cover letter, resume, writing sample, and a minimum of three references to [email protected]. No phone calls please. Applications will be accepted on a rolling basis.


Communications Intern

(Unpaid)

Brief Position Description
The Communications Intern will assist with the execution of projects to develop and manage the overall provision of email, web-based, and social media communications with CJJ members and other key audiences. S/He will assist the Communications and Member Relations Associate with the monthly newsletter, Facebook and Twitter posts and responses, the CJJ blog, and other forms of member communications. Other duties include data management and administrative/logistical support.

Candidates are expected to be fast-learners who are flexible and team-oriented, have strong interpersonal skills, and have proficient-to-advanced skills with MS Office suite. Experience with basic HTML, data analysis, and familiarity with juvenile justice issues are preferred. The Communications Intern may be required to write short products and content on specific juvenile justice related topics.

Major Areas of Responsibility

  • Update and maintain CJJ’s social media pages, including Facebook and Twitter;
  • Assist in planning, writing, and managing monthly newsletter;
  • Design publications, graphics, and emails to CJJ members;
  • Update CJJ’s website;
  • Reach out to members and allies to create blog content;
  • Fact-check and revise a range of products to conform with CJJ style requirements and to ensure accuracy;
  • Maintain CJJ’s listservs and other sources of data;
  • Analyze, synthesize, and summarize dense and complex information accurately, clearly, and within a short time-frame;
  • Provide additional project support; and
  • On occasion, attend relevant meetings, briefings, and events for the purposes of taking notes and reporting back to staff.

 

Required Knowledge, Skills, and Abilities

  • Completed Bachelor's degree in advertising, journalism, or marketing field, social sciences, education, social work, law, and justice related fields or other relevant fields;
  • Prior internship or related experience with a nonprofit, advocacy organization, or on Capitol Hill preferred; experience in marketing and communications a plus;
  • Excellent oral and interpersonal communications skills;
  • Persuasive writing, editing, and research skills, and ability to frame and draft cogent messages;
  • Must be a team player who enjoys working in groups but can function individually to meet goals;
  • Experience working on websites, blogs, Facebook, Twitter, and/or YouTube in a professional capacity; and
  • Proficiency in MS Office and Adobe; experience in graphic design and basic HTML a plus.

 

To Apply
Please send a cover letter, resume, writing sample, and a minimum of three references to [email protected]. No phone calls please. Applications will be accepted on a rolling basis.


Policy and Legal Research Intern

(Unpaid)

Brief Position Description
The Policy and Legal Research Intern will assist with the execution of projects to develop resources and information to support CJJ’s federal policy agenda and juvenile justice reform efforts. CJJ has specific goals to advance leadership development and youth involvement, as well as current and growing projects in the following areas, among others: eliminating racial/ethnic disparities, improving outcomes and preventing detention of youth at risk of court involvement, and promoting detention reform and alternatives to detention for youth charged with delinquency.

Candidates are expected to be fast-learners who are flexible and team-oriented, have strong interpersonal skills, and have proficient-to-advanced skills with MS Office suite. Experience with data analysis and familiarity with juvenile justice issues are preferred. The policy analyst/legal researcher will be primarily responsible for researching and producing digests of federal and state juvenile justice statutes and regulations, and may be required to write short products and content on specific juvenile justice related topics.

Major Areas of Responsibility

  • Research federal and state regulations governing the treatment and disposition of cases involving juveniles in the juvenile court;
  • Prepare periodic research summaries for staff as necessary or requested;
  • Fact-check and revise a range of products to conform with CJJ style requirements and to ensure accuracy;
  • Analyze, synthesize, and summarize dense and complex information accurately, clearly, and within a short time-frame;
  • Provide additional project support including but not limited to preparation of PowerPoint presentations; and
  • On occasion, attend relevant meetings, briefings, and events for the purposes of taking notes and reporting back to staff.


Like many national nonprofit organizations, CJJ operates in a dynamic environment. Therefore, growth opportunities and responsibilities for this position may evolve in response to new strategic priorities and funding opportunities. CJJ values diversity in all aspects of its operations and is an Equal Opportunity Employer.

Required Knowledge, Skills, and Abilities

  • Bachelor’s degree in social sciences, education, social work, law, and justice related fields or other relevant fields; preference for J.D. (2L or 3L preferred);
  • At least two years’ experience researching state and/or federal statutory or regulatory authority, including familiarity with the Congressional Record and THOMAS;
  • Ability to write clearly and cogently for a variety of audiences; and
  • Prior experience working with a nonprofit, advocacy organization, or on Capitol Hill preferred.


To Apply
Please send a cover letter, resume, writing sample, and a minimum of three references to [email protected]. No phone calls please. Applications will be accepted on a rolling basis.